Templates and Instructions for Project Reports

• All deliverables have to be uploaded on the project area of the relevant project on the CLARIN-NL website. If this is not possible for some deliverable (e.g it is too big, it is a runninng system that only works on a particular server, etc), a link (URL, preferably a PID) to the deliverable must be uploaded.
• A PDF-version of each publication/ presentation made in connection with the project must be sent to the CLARIN-NL office. The exact bibliographic data about each such publication/presentation must be included in the technical/scientific report
• A technical/scientific report must be made. The template for this report can be found below.
• A financial report, in fact multiple financial reports (one for each project partner) must be made. See below for a template and the procedure to fill such financial reports.

For the Final Report please use the following templates:

• Technical/Scientific report
• Financial Report
• Halfyearly Report

Procedure for filling and signing the financial report(s).

• Every project partner fills out its own financial report, on the basis of its own financial administrative data. The report is signed by the head of finance of the project partner's organization.
• Since there will typically be multiple financial sheets per project, one for each project partner, make sure you fill in the correct value for "partner". 
• The project coordinator ("penvoerder") does the same but includes the amounts transfered to other partners under " materiële lasten" with the item: "andere partners"
• The coordinator collects the financial reports from all partners, signs them and sends them to the CLARIN-NL office by normal mail and preferably also as a scanned file (PDF format) via e-mail.
• If you want to, you can add items for the final payment to receive or to transfer to other partners, but clearly keep them separate (since they are still to pay or to receive instaed of already paid/received)
• As to costs for salaries: you can report for the salary costs either an amount based on the normative NWO-VSNU amounts, or the real costs (but do not include  overhead) that you made, but (1) you will never be entilted to more than was originally budgeted, and (2) you will always maximally be entitled to receive the amounts according to the NWO-VSNU norms (per person month) multiplied by the number of person months actually worked.
• If you made more costs than covered by the funding (and thus made a financial contribution to the project), it is good to specify this in a separate item, to make it explicit

In special cases a project can have a "resultaatsverplichting" instead of an "inspanningsverplichting" (which is the default). This has to be clearly arranaged with the CLARIN-NL EB before the start of the project and should be reflected in de "toekenningsbrief".

You'll need a WBS-number for filling out the Financial Report. This can be acquired via clarinnl@uu.nl.